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As we begin to emerge from the locked-down business world brought about by the Covid-19 pandemic, businesses are trying to find the best ways of making work safe and productive.
That includes team meetings.
If you regularly hold team meetings, here are four ways to make them work in a post-pandemic world.
1. Use the Right Platforms for Hybrid Meetings
Everyone became used to working remotely and having remote team meetings during the Covid-19 pandemic.
That enabled many businesses and employees to see how beneficial remote work can be, and many companies continue to take advantage of remote working.
In actuality, many businesses are now using a hybrid solution, with employees working both from home and in the office.
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While that brings many advantages, it does mean other problems arise, such as holding meetings that are geared towards both on-site employees and offsite workers.
So, to make your team meetings work post-pandemic, you need to use a good hybrid meeting solution by holding meetings in the office and simultaneously broadcasting meetings to your remote workforce.
To make hybrid meetings work, it is essential that you hold meetings that work on any medium. You also need to choose the right online platforms. For example, Zoom and Skype can work well for conference video calls whereas Discord is much better for stand-up meetings.
2. Use Planning Software
You can make remote meetings and hybrid meetings run smoothly and efficiently by using meeting planning software.
With it, you can do everything from one centralized location.
For instance, you can manage your attendees and event details and better handle meeting logistics.
The best planning software also enables you to use online registration forms, keep tabs on everyone behind the scenes of the meeting, and assign tasks to the relevant people. You can create timelines with detailed assignments too.
Basically, when you utilize planning software for your meetings, you can ensure every detail of your meeting is planned and goes according to plan.
3. Hold Meetings Less Frequently
The pandemic is not yet over, which means you are sure to still be implementing ways of keeping everyone safe, whether that is installing a new HVAC system to eliminate germs from the air or asking your employees to wear masks.
So, as you may have already been doing, you should continue to only hold in-person meetings when you have to.
If you do not really need to hold a meeting because the information you need to impart can be given via other methods, then do not hold the meeting.
The key is to prioritize which meetings are best suited to the office and which meetings can be avoided.
In general, you should look at holding fewer in-person meetings to ensure there is less human contact between your employees and that everyone remains safe.
So, if you are simply holding a meeting to share information, find another way to share that info, such as emailing the information or recording a short video.
4. Carefully Consider Attendance
You should also look at who needs to attend your in-person meetings.
Carefully consider whether all of your team needs to be present or if you only require the presence of certain people.
Team members who are less important to the topics that you will be discussing could simply receive the important information after the meeting has taken place.
Be selective and deliberate about which team members attend your meetings to help keep everyone safe and make your meetings more efficient and productive.
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