Small Business

Importance of Category Management In Procurement

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A business needs raw materials and has to sell the finished product to the end-user. Whether it is a manufacturing or a service-based industry, there is always a constant in the form of value addition that makes a product or a service saleable. But in a world where several options are either similar or the same, the one thing that helps any operations manager is a category management procurement tool. 

Procurements prove to be efficient when they are a planned exercise. Without a proper plan, one can achieve nothing beyond chaos. It is more so in business, as anything can go wrong with a change in supply chain dynamics for a core component that is essential and cannot be substituted. To avoid cost inflations during mishappenings, a contingency plan to source and sell helps in saving the day when it rains. Planned procurement that uses tools like category management is required for clarity that defines what products the business needs and why. Through consistent mapping of resources, delays, and wastage are avoided. It automatically translates into resource optimization. 

The human brain works better when things are organized. Otherwise imagine the hassle one has to encounter even in day-to-day routine, if a person has to struggle for twenty minutes to find a pair of socks or the right tie to match the shirt, one is left behind, at least for that day. It is no different in business. If a consumer has to struggle to find a product or does not find the right product in the right space assigned to it, they are bound to be frustrated and move to someone who offers an organized layout. This is essentially what happens in procurement without category management.

A business procurement’s mandate is also to source the products at the best deals. One can negotiate better pricing with wood suppliers based on bulk orders by using category management. One can efficiently source different types of raw materials from specialized vendors. In turn, it helps to maintain consistent quality across their product line. When an organization can help a business to source strategically, avoid cost escalations, and lead to better vantage over competitors, then category management must be regarded as its holistic benefits as it covers 360 degrees purview. 

Application of Category Management In Procurement 

Category management principles in procurement bring significant implied changes to the sourcing process. The main purpose of procurement management is to strike the best deals so that the operations run smoothly without any raw-material supply setbacks. Any business that is purchasing supplies from different vendors will suffer the gaps in pricing. It also disallows the bulk-order discount which can be availed otherwise when a single or big order is placed. It can even lead to variance in product quality sourced from different vendors. When managed services tools are used to apply category management, the business entity can shift from scattered sourcing to strategic partnerships, leading to more consistent pricing, better negotiation power for bulk discounts, streamlined processes, and improved product quality and performance.

In school, a student is exposed to little of everything, which also helps them define their interests in the future. But when in college, they opt for specializations and choose their major subjects based precisely on their interests and skills. If it were not for this particular feature, headhunters would have a difficult time mapping the skill sets to the job description. Likewise procuring goods on a category level, rather than a product, brand, or store level, signifies a shift in perspective from focusing on individual items to grouping similar goods based on their function or purpose. Imagine a grocery store instead of stocking individual varieties of every fruit, categorizes them as “citrus fruits,” “berries,” or “melons.” So if you are tired of inconsistent prices and scattered supplier problems, it is time to look at the advantages of category management and see how it works:

Benefits of Category Management Tools 

A Lot To Save

It is important to take up anything when there is enhancement in terms of efficiency, reach, or savings. When a tool can carry out all of the three, then savings in terms of both money and time are the primary focus. In the case of category management automation tools, money and time are saved through efficient analytics scans and offer the best pricing solutions from available vendors. Category management makes managing suppliers easier with steadfast communication upon completion of each task cycle. It effectively means less time wasted on administrative tasks. This is particularly important when resources are limited, and companies need to be mindful of their spending.

Supplier’s Are A Bedrock

It does take a village to nourish a child and business. Both need tending and constant nurturing. A single account of negligence can prove to be fatal and at the same time, parents and in this case business founders cannot be expected to be around the clock. But with category management tools, one can relax as they help you stay abreast and get to know your suppliers better. 

Preemptive Warnings

It is nice when we can forecast the weather and be ready to face a storm. We may not be able to avoid risks, but when warned in time, there is a chance that we can salvage as much as possible. With business intelligence tools embedded in the category management platforms, a company can identify, avoid, and if necessary take the risk head-on with the right amount of protection. Situations, where a supply constraint is at a nascent stage, appear as a forewarning, and the supply needs are met as a contingency measure. 


If you are looking to avoid the chaos that is caused by scattered buying methods and prefer semblance in the area of procurement, then giving serious thought to using category management platform services is an option that should be considered. Any piece of an additive element that improves the function will tilt towards the benefits against the cost of implementing it. It is a matter of time before it becomes your best go-to tool at work.

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